From first idea to final Capsule.
A practical walkthrough for organizers, guests, and everyone who gets pulled into the planning.
The organizer path
Set up your reunion
Tell Grove your family name, your branches, who's on the planning team, and what you're charging. It takes about nine minutes. When you're done, you have 35 tasks organized by phase, a health score tracking your progress, default ceremony moments, community channels for your family, and voice rooms ready to go.
Upload a flier or start fresh.
If a previous organizer made a flier, upload it. Grove's AI reads the dates, venue, pricing, schedule, and theme and fills everything in automatically. It even seeds your schedule and budget from what it finds. Starting from scratch works too - type it in and Grove builds the same structure around it.
Build your roster and send invites
Import members from a CSV, add them manually, or let Grove help you find them. Every member gets their own personal link. They tap it, confirm they're coming, add their guests, pick their meals, note their dietary restrictions, and pay - all from their phone, no account required. You see confirmations and payments update in real time.
Plan everything in one place
Your command center shows a health score, overdue tasks, and the three things that need attention today. The potluck board tracks what's claimed and what's still open. The budget follows every dollar - Stripe, Zelle, Cash App, Venmo, checks. Lodging coordination pairs hosts with guests. Polls let the family vote on open questions. Smart circles auto-group members by RSVP status, payment, branch, and more.
Coordinate as a committee
Schedule a planning call directly in Grove. Your committee joins from the same place where everything else lives. AI handles the meeting notes, extracts action items, and posts a summary to your planning channel. Everyone knows what was decided - including the people who couldn't make it.
Keep the family connected year-round
Grove isn't just for the reunion weekend. Your family has a feed, group chat, branch channels, direct messages, and voice rooms that stay open all year. Birthdays post automatically. Challenges keep people engaged between reunions. The Memory Wall collects stories organized by decade. Your Reunion DNA captures traditions, the founding story, inside phrases, and the things that make your family yours.
Run the day
The schedule goes live on everyone's phone with real-time delay tracking. Guests check in by searching their name. Photos upload as they're taken and Grove recognizes faces to tag people automatically. The MC gets prompt cards and scripts for each ceremony moment. The shoutout board captures live appreciations on screen. Remote family joins through virtual attendance rooms and watches moments as they happen.
Capture it. Hand it off.
After the reunion, Grove assembles a Capsule - who was there, the best photos, the moments, the shoutouts, the stats - and sends it to every attendee. Then it collects feedback from the family and generates a handoff brief for whoever runs it next year. The next organizer doesn't just get your notes. They get everything the family said, what worked, what didn't, and a system that already knows the family.
The guest path
You get a link.
A personal link from whoever organized the reunion. Works on any phone. No download. No account. No password to remember.
You confirm in a few minutes.
Tap the link. Say you're coming. Add your guests, pick your meals, note any dietary needs, and pay if there's a cost. The organizer sees your confirmation in real time.
You show up and everything's there.
The same link is your schedule, your check-in, and your photo wall on the day. Upload photos and they're tagged automatically. Send a shoutout that shows up on screen. If you can't make it in person, join a virtual room and watch it live.