From first idea to final Capsule.
A practical walkthrough for organizers, guests, and everyone who gets pulled into the planning.
The organizer path
Set up your reunion
Tell Grove your family name, your branches, who's on the planning team, and what you're charging. It takes about nine minutes. When you're done, you have a starter planning checklist grouped by category, a Planning Pulse tracking your progress, default ceremony moments in your schedule, community channels for your family, and Gathering Rooms ready to go.
Upload a flier or start fresh.
If a previous organizer made a flier, upload it. Grove reads the dates, venue, pricing, schedule, and colors and fills in your invite page for you to review. It even seeds your schedule and pricing from what it finds. Starting from scratch works too. Type it in and Grove builds the same structure around it.
Build your roster and send invites
Import members from a CSV, add them manually, or let Grove help you find them. Every member gets their own personal link. They tap it, confirm they're coming, count their household, note dietary needs, lodging, and a t-shirt size, and pay, all from their phone, no account required. You see confirmations and payments as they come in.
Plan everything in one place
Your command center shows a Planning Pulse, overdue tasks, and the things that need attention today. The potluck board tracks what's claimed and what's still open. Card payments, Zelle, Cash App, Venmo, checks, and cash are recorded in one place. Lodging tracks hotel blocks with booking links and cutoff dates, plus who needs a place to stay. Polls let the family vote on open questions. Family Circles group members by RSVP status, payment, branch, and more.
Coordinate as a committee
Give each committee its own space and start a video call right in the browser. Set the agenda ahead of time and keep a decision log, so everyone knows what was decided, including the people who couldn't make it.
Keep the family connected year-round
Grove isn't just for the reunion weekend. Your family has a feed, group chat, branch channels, direct messages, and Gathering Rooms that stay open all year. Birthdays post to the family feed. Challenges keep people engaged between reunions. The memory archive collects stories organized by decade. Your Family Traditions capture the founding story, inside phrases, rituals, and the things that make your family yours.
Run the day
The schedule is on everyone's phone, and you can post a delay when things run late. At the check-in table, organizers find guests by name search, and guests can also check in with their personal link. Family sends shoutouts, which show up once you approve them. Guest photos on the photo wall wait for your OK; family members' photos post directly unless you turn on review. Trivia and scavenger hunts give the kids and cousins something to do. Family who couldn't travel can watch the main stage in their browser with their personal link once you open it.
Capture it. Hand it off.
After the reunion, you publish the Capsule (how many came, the moments, the shoutouts, and the reunion's photos) and email it to everyone who RSVP'd yes. Family members who sign in see the reunion's photos in the Capsule; the public reunion page shows only the photos that were on the public photo wall. It stays in Grove for the family, too. Grove collects feedback from the family, and you fold it into a handoff brief that travels to the next host branch once you name one. The next organizer doesn't start from zero: the tasks, budget categories, schedule, and payment setup carry forward, along with what the family said worked and what didn't.
The guest path
You get a link.
A personal link from whoever organized the reunion. Works on any phone. No download. No account. No password to remember.
You confirm in a few minutes.
Tap the link. Say you're coming. Count your household, note any dietary needs, and pay if there's a cost. The organizer sees your confirmation right away.
You show up and everything's there.
On the day, the reunion page has the schedule, check-in by name, and the photo wall. Add photos and send a shoutout, and they show up once the organizer approves them. If you can't make it in person, use your personal link to watch the main stage in your browser.
What you get.
Planning & Coordination
Community & Identity
Guest Experience
Day-of & After
Keep reading
More reunion planning guides.
Pricing
Free to start. $49 per reunion when you are ready to collect card payments.
Grove for family reunions
Branches, hosting rotation, potluck board, elder archives.
12-month planning checklist
The companion checklist to the Grove workflow, month by month.
Grove vs. the alternatives
Why spreadsheets, group chats, and generic event tools fall short.