Large family reunions

100 people is not a bigger party.
It is a different kind of event.

When your reunion crosses the 100-person mark, everything changes. You cannot run it alone. You cannot communicate by group text. You cannot collect money by asking nicely. You need a committee, a structure, and tools that scale. Grove was built for families this size.

Start your reunion

Delegation is not optional. It is survival.

The number one reason large family reunions fail is that one person tries to do everything. They burn out by month three and the whole thing collapses. The fix is a real committee with defined roles and a shared workspace. Grove lets you set up committees (food, activities, registration, t-shirts), add a treasurer as a co-organizer, and assign tasks so each person can see what is theirs. Tasks are tracked. Deadlines are visible. Nobody has to ask "who is handling that?" because the answer is already in the system.

Committee roles

Assign specific roles with clear responsibilities. The treasurer handles money. The food coordinator handles the menu. Nobody is doing everything.

Shared task board

Every task has an owner and a deadline. The committee sees progress without asking for updates in the group chat.

Handoff notes

When the reunion ends, the handoff brief carries forward to next year's organizer: the tasks, budget categories, venue, and lessons learned.

Each branch needs a point person.

In a family of 150, you cannot communicate with everyone directly. You need branch representatives, one person from each side of the family who relays information to their people. Grove's family tree and branch map make this natural. Everyone on the roster is tied to a branch, and you can add each branch's point person as a co-organizer. The main organizer communicates with the branch reps. The branch reps communicate with their people. Information flows without anyone getting buried in messages.

Branch map

See every branch of the family and who belongs to it, so you know which rep to call about the Atlanta side or the Texas crew.

Roster by branch

The roster shows each person’s branch next to their RSVP, and you can export it. The numbers matter for food quantities, seating, name tags, and t-shirt orders.

A room for the committee

The planning committee has a video room in the browser, plus shared tasks. Branch point people relay decisions to their side and bring concerns back to the group.

Household payments

Some families split costs by branch. Grove tracks every household’s payments, and a co-organizer can see who has paid and who has not.

The group chat breaks at 40 people.
You need something better.

A GroupMe with 130 people is not communication. It is noise. Important messages get buried. People mute the thread. The organizer sends the same update four times in four different places. Grove solves this by giving you a central hub: the reunion page for public information, a family feed for updates and conversation, committees for the people doing the work, and emails that go straight to every household. The organizer stops repeating themselves. The family stops missing things.

Not everyone can pay the same amount.
That is okay.

Large reunions often use tiered pricing. Adults pay one rate. Kids pay less. Seniors might be free. Some families offer an early bird discount or a scholarship tier for people who cannot afford the full price. Grove keeps it simple: an adult price, a child price, and a cap per household so big families are not priced out. The organizer sees the total collected and can adjust as needed. No awkward conversations. No guessing who paid what.

Three days. Five meals. 150 people.
The food plan is a project.

Large reunions often span multiple days with multiple meals. Friday night is the welcome dinner. Saturday morning is breakfast. Saturday afternoon is the cookout. Saturday night is the banquet. Sunday is brunch before everyone leaves. Coordinating that much food for that many people requires a plan. Grove's potluck board and schedule builder work together. The potluck board tracks who is bringing what by category (mains, sides, desserts, drinks, and more), with items the family adds, and the schedule shows every meal so nobody is confused about when and where to eat.

Registration is where the chaos starts.
Or where it stops.

For large reunions, registration is not just an RSVP. It is collecting names, headcount by household, t-shirt sizes, dietary needs, payment, and sometimes lodging. If any of that lives in a spreadsheet, it will break. Grove's RSVP collects it in one pass: household counts, dietary needs, lodging, a t-shirt size, and payment. The household fills out the form once. The organizer gets a roster with totals and an export. No duplicate entries. No missing information.

Your family is big. Your planning should be bigger.

Free to start. No credit card. Set up the committee, the branches, and the registration page in under ten minutes.