Large family reunions

100 people is not a bigger party.
It is a different kind of event.

When your reunion crosses the 100-person mark, everything changes. You cannot run it alone. You cannot communicate by group text. You cannot collect money by asking nicely. You need a committee, a structure, and tools that scale. Grove was built for families this size.

Start planning your reunion

Delegation is not optional. It is survival.

The number one reason large family reunions fail is that one person tries to do everything. They burn out by month three and the whole thing collapses. The fix is a real committee with defined roles and a shared workspace. Grove lets you assign committee roles - treasurer, food coordinator, activities lead, registration manager, t-shirt coordinator - and gives each person a clear view of their responsibilities. Tasks are tracked. Deadlines are visible. Nobody has to ask "who is handling that?" because the answer is already in the system.

Committee roles

Assign specific roles with clear responsibilities. The treasurer handles money. The food coordinator handles the menu. Nobody is doing everything.

Shared task board

Every task has an owner and a deadline. The committee sees progress without asking for updates in the group chat.

Handoff notes

When the reunion ends, the committee's notes carry forward to next year's organizer. Vendor contacts, budget breakdown, lessons learned.

Each branch needs a point person.

In a family of 150, you cannot communicate with everyone directly. You need branch representatives - one person from each side of the family who relays information to their people. Grove's branch system makes this natural. Each branch has its own channel, its own RSVP count, and its own representative on the committee. The main organizer communicates with the branch reps. The branch reps communicate with their people. Information flows without anyone getting buried in messages.

Branch channels

Each branch has its own communication space. The Atlanta side coordinates carpools. The Texas crew plans their travel. No cross-talk.

Branch RSVP tracking

See headcount by branch in real time. The numbers matter for food quantities, seating, name tags, and t-shirt orders.

Branch reps on the committee

Each representative has a seat in the committee workspace. They relay decisions to their branch and bring concerns back to the group.

Branch contributions

Some families split costs by branch. Grove tracks contributions so every branch can see what has been paid and what is still outstanding.

The group chat breaks at 40 people.
You need something better.

A GroupMe with 130 people is not communication. It is noise. Important messages get buried. People mute the thread. The organizer sends the same update four times in four different places. Grove solves this by giving you a central hub with the reunion page for public information, branch channels for group coordination, and targeted announcements that go to the right people at the right time. The organizer stops repeating themselves. The family stops missing things.

Not everyone can pay the same amount.
That is okay.

Large reunions often use tiered pricing. Adults pay one rate. Kids pay less. Seniors might be free. Some families offer an early bird discount or a scholarship tier for people who cannot afford the full price. Grove supports multiple pricing tiers so people can register at the level that works for them. The organizer sees the total revenue and can adjust as needed. No awkward conversations. No guessing who paid what.

Three days. Five meals. 150 people.
The food plan is a project.

Large reunions often span multiple days with multiple meals. Friday night is the welcome dinner. Saturday morning is breakfast. Saturday afternoon is the cookout. Saturday night is the banquet. Sunday is brunch before everyone leaves. Coordinating that much food for that many people requires a plan. Grove's potluck board and schedule builder work together. You can set up categories for each meal, track who is bringing what, and communicate the full food schedule so nobody is confused about when and where to eat.

Registration is where the chaos starts.
Or where it stops.

For large reunions, registration is not just an RSVP. It is collecting names, headcount by household, t-shirt sizes, meal preferences, payment, and sometimes travel dates. If any of that lives in a spreadsheet, it will break. Grove's registration flow collects all of it in one pass. The attendee fills out the form once. The organizer gets a clean dashboard with totals, filters, and export options. No duplicate entries. No missing information.

Your family is big. Your planning should be bigger.

Free to start. No credit card. Set up the committee, the branches, and the registration page in under ten minutes.